We are currently expanding our Operations Team and seeking a Diligent Operations Assistant with a strong customer service focus to be located in our fast-growing office in Boston.
Primary Duties & Responsibilities
- Act as the first point of contact for all office guests, interviewees, deliveries, and incoming telephone calls.
- Maintain the professional appearance and overall cleanliness of the office environment.
- Managing kitchen and coffee equipment and ordering/stocking office supplies.
- Receive, distribute, and assist employees in sending all packages and mail.
- Utilize building systems to input all visitor, security, and maintenance requests.
- Support local company events and client entertainment.
- Coordinate communications and payments for all local office vendors and suppliers.
- Track and reconcile company credit card purchases and receipts.
Other Duties & Responsibilities
- Building relationships with National Team of Business Operations Associates and Local Office.
- Work jointly with the local office leadership to complete one-off tasks and projects.
- Complete ad hoc projects at the discretion of your supervisor.
- Purchase and distribute gifts and incentives upon request.
- Managing and protecting information - scanning, copying, and shredding.
- Assist with the maintenance and organization of corporate documents and records.
- Assist with booking, tracking, and calendaring of employee travel.
Required Skills & Qualifications
- High school diploma or GED.
- Computer literacy and experience working with Microsoft Office Suite.
- Positive attitude and friendly demeanor.
- Ability to follow instructions and work independently.
- Strong written and verbal communication skills.
- Attention to detail and strong organizational skills in a fast-paced environment.
Preferred Skills & Qualifications
- Bachelor's degree.
- 1+ years of professional work experience in an office environment.
- Event or Travel planning experience.
- Proactive mindset with demonstrated ability to solve problems before they arise.
Our core working hours for this role: M-W: 8:30am-6pm, Th: 8:30am-5pm, F: 8:30am-3pm
